It’s a great method for many organizations to avoid meetings in person. This means that those who cannot travel to meet face-to-face can be able to participate from their office or home. It also helps reduce the cost of plane or train tickets and lodging as well as business lunches, gas and other expenses.
The use of email voting isn’t ideal for boards because of a variety of issues. The use of email for voting doesn’t permit board members to communicate simultaneously, which is necessary for an effective vote. Emails are also susceptible to hacking or spoofing. A lack of clarity could also cause problems with third-parties who depend on the legitimacy and accuracy of board decisions.
In the course of the COVID-19 pandemic many organizations informed The Center for Nonprofits that they were surprised that their bylaws did not allow the use of emails to vote on a unanimous written consent. Most state laws that govern the activities of nonprofits don’t specifically cover this particular technology. Instead they use general rules to decide without a formal meeting for example, unanimous written consent.
If a board of browse around here a non-profit organization wants to take an important decision without any meeting, the directors must approve. This can be done through a written procedure that requires all directors to respond in writing, either by email or by fax. The whole vote should be confirmed at the following board meeting and recorded in the minutes.
